How to Keep Safety in Mind When Uploading and Downloading Business Files

No matter if you’re sharing images from your corporate retreat or a confidential contract you must be aware of security when uploading and downloading business files. If you don’t use the proper protocol, your devices can be vulnerable to viruses and malware.

The best method to protect your files is to encode the files before uploading. This will ensure that even the hackers are able to take your access token they cannot use it anywhere other than your server. It’s also important to limit the number of servers that handle sensitive data to reduce the chance of leakage or theft.

One of the best ways to safeguard files is to prevent uploading of file types that have been shown to be harmful. You’ll need a feature that can check the content of files using a list of known threats. For instance, if you’re using a secure document management software which automatically converts all documents uploaded to PDF, hackers will have a difficult than rewriting a company policy with a malicious.exe file.

Lastly, you should ensure that your file upload system is compliant with regulations recommended for your industry and country. If you handle healthcare-related data the system you use to upload files should be HIPAA compliant. GDPR compliance is crucial for any business that has to deal with EU citizens’ personal information. To do this you’ll require a feature which checks uploaded files against the list of regulated content types and checks them for viruses.

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